Navigating state, federal, and local regulations can be challenging for organizations supporting individuals with developmental disabilities. The Academy offers ongoing support for agencies to ensure adherence to Ohio DODD rules and regulations. We assist providers with establishing compliance programs, conducting compliance assessments, assisting with DODD or county board review preparation, agency startup support, service documentation, and more. Let us handle the burden of compliance requirements, allowing you to focus on providing quality, effective services to the people you support!
Ensure your agency’s complete compliance and operational excellence with The Academy’s expert support.
We offer an array of services, beginning with an initial agency-wide compliance assessment and continuing with routine, focused reviews of personnel files, hiring processes, and medical documentation like MARs and nursing delegation. Our team meticulously checks ISP documentation for service requirement adherence, reviews individual personal funds accounting, and prepares your agency for state and county audits and reviews.
We also create and oversee staff training plans, provide assistance with audit plans of correction, and manage Unusual Incident (UI) logs and Major Unusual Incidents (MUI) reports, including annual reporting and compliance reviews. You’ll gain peace of mind with access to an on-call and after-hours emergency compliance officer for urgent needs, and we’ll keep your agency policies and procedures updated with any rule changes or new program requirements.
Beyond proactive measures, The Academy provides robust remediation support. Contact the Academy if your agency struggles maintaining compliance or if your agency receives citations that need addressing. We’ll develop and help implement effective plans of correction. This not only resolves current issues but also establishes strategies to prevent recurrence.
For more serious challenges, we offer intensive interventions designed to significantly improve operations, bring practices into full compliance, and sustain that compliance moving forward, ensuring long-term stability and quality for your organization.
Maintenance and remediation compliance support for those serving the developmentally disabled
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Agency Start Up Support
Launching a new agency can be tough, but The Academy is here to help! We provide you with all the forms and procedures you need to follow Department of Developmental Disabilities (DODD) rules. Think of us as your personalized start-up kit. We’ll get you set up with things like financial papers, reporting tools, HR documents, medication records, medical logs, transportation guides, and individual program forms. Basically, we make sure you’re 100% compliant right from the beginning, so you can focus on running your agency smoothly.
Compliance Reviews
Feeling overwhelmed by the impending state review or county audit? Are concerns about the adequacy of your compliance program keeping you up at night, especially when it comes to meeting DODD and Medicaid rule requirements?
At our core, we understand these anxieties, and our dedicated team of compliance officers is here to alleviate that stress. We offer a comprehensive approach to compliance, working collaboratively with agencies to conduct thorough evaluations of your existing compliance systems and processes. Our goal is to identify any areas that require correction and then provide expert guidance as you implement new, robust procedures.
Beyond initial assessments, our compliance support is designed to be an ongoing partnership. We work hand-in-hand with providers to ensure your agency maintains consistent compliance. We recognize that every agency has unique needs, which is why we offer multiple levels of flexible monthly support.
Our monthly compliance support can encompass a wide range of critical areas, including but not limited to:
- Medical Administration Needs: Ensuring your medication administration protocols are fully compliant and streamlined.
- Hiring and Background Reviews: Guiding you through required background checks and hiring processes to meet all regulatory standards.
- Incident Monitoring: Establishing and refining systems for effective incident reporting, investigation, and resolution.
- And More: Our support extends to other compliance challenges you may face.
Alternatively, for agencies that prefer a more on-demand approach, we are available to simply answer your questions or provide timely advice whenever you need it. Our commitment is to empower your agency with the confidence and peace of mind that comes from a strong, compliant operational framework.
RN Services
We offer compliance support for agencies providing medication administration, health-related activities, and delegated nursing services. Our RN quality assurance reviews help agencies assess their nursing practices and systems in place and provide recommendations to ensure state and county compliance. By identifying potential compliance issues, agencies can implement corrective actions to meet regulatory standards. The Academy also offers direct nursing delegation services for agencies, consisting of nurse training and oversight that equips staff with the knowledge needed to provide effective care, and safely serve people with disabilities. With the Academy ensuring compliance with state Medicaid and DODD regulations, healthcare professionals are empowered to focus fully on their work and the people they support.
Onboarding and Human Resources Supports
Are you a new or growing agency struggling with the complexities of onboarding? Or an established agency looking to enhance your processes? The Academy offers a comprehensive suite of resources designed to simplify onboarding, ensure compliance, sand promote employee retention so you can focus on what matters most: providing exceptional services.
The Academy for Professional Development offers a comprehensive suite of solutions designed to streamline your operations, ensure compliance, and empower your team.
Core Forms Offerings:
- Access the Full Agency Forms Packet with a complete collection of HR, Individual, Medical, and Financial forms.
- Human Resource Forms: Build a solid HR foundation with our package, including templates for structured personnel files, hiring and onboarding materials (like a new hire checklist), annual staff training plans, and a sample personnel file.
- Training Plans with Corresponding Documentation Forms: Simplify compliance and record-keeping with DODD-compliant training plans and annual documentation sheets for streamlined tracking.
- Job Descriptions/Performance Evaluations: Clarify roles and foster growth with detailed job descriptions and standardized performance evaluations, providing consistent, objective feedback related to clearly defined employee expectations.
90-Day Employee Orientation Guide for Residential Settings
Streamline your training, reduce turnover, and ensure compliance. This comprehensive program offers a structured, easy-to-follow solution to transform new hires into confident, competent DSPs, addressing common challenges like inconsistent care and compliance gaps.
Our workbooks provide complete training content from HR onboarding to person-centered care, featuring clear timelines, checklists, trainer and employee workbooks for interactive learning, and practical tools like assessments and scenario-based discussions.
By investing in this guide, you set a strong foundation for long-term employee satisfaction, ensure compliance with DODD regulations for hiring and onboarding, and ultimately enhance service quality and mission achievement through clear expectations and consistent training.
Policies and Procedures and Employee Handbooks
The Academy provides comprehensive solutions to ensure your agency operates with clarity and compliance.
We offer expertly developed Policies and Procedures tailored to meet the stringent requirements of DODD, DOA/Passport, or JFS, giving you peace of mind and a solid operational framework.
Complementing this, our Employee Handbook is meticulously crafted to clearly communicate essential policies and procedures to your team. This comprehensive resource provides new staff with vital information regarding your organization’s expectations, benefits, and operational guidelines from day one, fostering understanding and setting the stage for a well-informed and compliant workforce.
Contact us for compliance support
The Academy can assist your organization with compliance support in many ways. Contact us by telephone at 513.237.2449, by email, or click the button below to be taken to our online contact form. We look forward to discussing how we could help you with compliance. We are located in Cincinnati, Ohio and provide consulting services all throughout the state.